Privacy Policy (Datenschutzerklärung)

At YU Villa Samui, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the European General Data Protection Regulation (GDPR / DSGVO) and the Thailand Personal Data Protection Act (PDPA).

1. Data Controller (Verantwortliche Stelle)

The entity responsible for the processing of your personal data is:

YU VILLA LTD. / YU Taekwondo
Managing Director: Dr. Andreas Held
Email: info@yu-villa-samui.com

2. What Data We Collect

We only collect data that is necessary to process your booking and ensure a legally compliant and comfortable stay:

• Booking Information: First name, last name, email address, phone number, and payment details when you use our website or booking system (e.g., WeTravel).
• Immigration Data (TM.30): Passport copies, visa details, and departure cards.
• Communication Data: Additional messages or requests (e.g., Private Chef or Airport Transfer).
• Technical Data: IP addresses, browser types, and usage data collected automatically via cookies.

3. Purpose and Legal Basis for Processing

We process your data based on the following legal grounds:

• Fulfillment of Contract: To manage your reservation, process payments, and arrange requested services.
• Legal Obligation: Under the Thai Immigration Act, we are strictly required to register all foreign guests with the Thai Immigration Bureau within 24 hours of arrival (TM.30 form).
• Legitimate Interest: To improve our website functionality, ensure security, and communicate effectively.

4. Data Sharing and Third Parties

We do not sell your personal data. We only share it with trusted third parties when strictly necessary:

• Thai Authorities: Passport and arrival data are submitted directly to the Thai Immigration Bureau.
• Service Providers: Information may be shared with our trusted local partners solely to fulfill upgrades you have requested.
• IT & Hosting: Our website uses secure booking plugins, payment gateways (WeTravel), and hosting servers that process data securely.

5. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal, tax, or accounting requirements. Passport copies collected for TM.30 registration are handled with strict confidentiality and are securely deleted once the legal reporting requirement is fulfilled.

6. Cookies and Tracking

Our website uses cookies to function properly, synchronize availability calendars (iCal), and provide a smooth user experience. You can configure your browser to decline cookies, though this may limit certain functionalities.

7. Your Rights

Under the GDPR and PDPA, you have the right to request Access, Rectification, Erasure (“Right to be Forgotten”), and Restriction of your data. To exercise any of these rights, please contact us at info@yu-villa-samui.com.

Last updated: March 2026. We reserve the right to update this Privacy Policy periodically.